MDCA Letter to TDC: Motion to cease treatment of the wharf precinct as only a commercial entity
Dear TDC Mayor, Councillors and Staff
At the April meeting of the Mapua and Districts Community Association, there was a discussion and subsequent motion carried concerning leases of buildings at Mapua wharf. Our MDCA Chairperson has asked me to send you a copy of this motion. For your immediate information, I have copied the motion below but I have also attached a full copy of the minutes – as would be forwarded to councillors in due course.
Leases on Mapua Wharf buildings. David Mitchell introduced and spoke to his pre-circulated motion which was discussed and voted as two separate motions:
1. THAT the council should undertake a review of TDC governance of the wharf that:
a) Ceases treatment of the wharf precinct as only a commercial entity in the TDC’s property portfolio that is subject only to commercial goals as defined in the council’s commercial policy and to direction by the council’s commercial committee.
b) Changes council management of the wharf area so that it supports the cultural and historic importance of the Mapua Wharf precinct and balances commercial development with community input, presence and involvement.
c) Supports and values use of space in the main wharf building by relevant community groups, including the Mapua Boat Club, Mapua Maritime Museum and the Tamaha Scout Group.
d) Protects and enhances the traditional wharf reserve near the Ngaio tree as a family recreation area.
Moved by David Mitchell and seconded by Gillian Pollock. Several people spoke to the second motion which was then CARRIED by a show of hands.
Kind Regards
Mary Garner
Mapua & District Community Association
C/- Mapua Hall, 72 Aranui Rd, MAPUA
Secretary Mary Garner
Ph. 03 5402853. Cell. 0210469626
Email: info@ourmapua.org
April Meeting Minutes
To review the PDF, click on “Read more” then click on
April Meeting Summary
A 1 meter model of the proposed Mapua Gateway Sculpture to be installed at the intersection of Mapua Drive and Mamaku Drive was on display at the MDCA’s April meeting. With the completion of the bird- life themed Aporo Sculpture near Tasman Village, the Ruby Coast Initiative Trust is raising funds to complete the Mapua version. The sculpture models, covered in fish designs created by Mapua School students, are available for sale. To order your mini-sculpture, phone Janet on 540-3364 or email secretary@rcit.co.nz For more information see https://www.rcit.co.nz/
Trish Smith, chair of the MDCA Waterfront Park Upgrade subcommittee, gave an update of a recent decision for spending the $10,000 Rata Foundation grant. It was agreed to spend up to $2000 to start a children’s play area by creating a play tunnel covered in earth and grass, and balancing step logs inserted in the ground nearby; and up to $8,000 to build 4 wood topped, steel framed picnic tables for installation by this Spring. Trish also spoke to a proposal to spend the $1800 aquarium memorial fund by building a number of Perspex panels (on galvanized stands) adorned with fish and boat designs from the Mapua School children. This would be positioned in the Park garden to form an “aquarium walkway” exhibit. A motion to support both spending proposals was carried by the membership. The subcommittee intends to plan further expansion of child and adult activities in the park.
Abbey Boffa and Gillian Bishop gave a short presentation about a pest/rat eradication project starting in Mapua called Mapua Dawn Chorus. The group’s goal is to put a trap on as many properties as possible in urban Mapua. The group will be subsidizing two trap options: the Victor Snap Trap and the Good NatureA24 rat traps. If you’re interested in supporting or volunteering with the group, please contact Abbey or Gillian at: mapuadawnchorus@gmail.com.
Tim Robinson, on behalf of the Mapua Boat Club, asked for a vote on his motion that the Mapua Waterfront Park Upgrade Group (an MDCA subcommittee) meet with the Mapua Boat Club and the Tamaha Sea Scouts to discuss a shared vision for community use of the waterfront park in a time frame that allows this vision to be included in the waterfront development plan. Elena Meredith, MDCA Chair, clarified the responsibilities of this MDCA sub-committee, noting that sub committees do not have a remit to make decisions on behalf of the MDCA. The motion carried.
A motion by David Mitchell was passed that stated:
- The council should undertake a review of TDC governance of the wharf that:
- Ceases treatment of the wharf precinct as only a commercial entity in the TDC’s property portfolio that is subject only to commercial goals as defined in the council’s commercial policy and to direction by the council’s commercial committee.
- Changes council management of the wharf area so that it supports the cultural and historic importance of the Mapua Wharf precinct and balances commercial development with community input, presence and involvement.
- Supports and values use of space in the main wharf building by relevant community groups, including the Mapua Boat Club, Mapua Maritime Museum and the Tamaha Scout Group.
- Protects and enhances the traditional wharf reserve near the Ngaio tree as a family recreation area.
In other MDCA news:
- Councillor Dean McNamara spoke about the Mapua wastewater upgrade project which currently has an estimated cost in excess of $20m.
- Submissions close on 5 May to comment on Boomerang Farms Resource Consent application for a new 135 lot subdivision to be located between the Moutere Highway, Old Coach Road, Stringer Road, and Eban Road, Bronte West. If you wish to participate with a group making comments, please contact Gillian Pollock at pollock@scorch.co.nz
- The MDCA Constitution was reviewed and received minor edits; the final version will be presented at the May 8 meeting for acceptance.
- MDCA honorary Lifetime Member and longtime community volunteer, Hugh Gordon, celebrated his 90th birthday and received members’ best wishes.
- A new MDCA membership leaflet, designed and printed by Jane Smith of Chocolate Dog, was presented, soon to be distributed to all mailboxes. The leaflet showcases a temporary logo. A design competition for a permanent logo is impending.
- The membership approved an application to Rata Foundation for a grant of $15,000 for plantings, general maintenance and other improvements at Dominion Flats.
- The NMDHB has asked if the MDCA wish to coordinate the location, maintenance and training to use the 3 local AEDs (defibrillators). It was moved that the MDCA offers to take responsibility for the AEDs in Mapua and will contact the trainer, monitor and replace batteries and shock-pads and apply for long term grants to replace them when needed.
The next MDCA monthly meeting will be on Monday, 8th of May, 7 PM at the Mapua Community Hall. All are welcome. For more information, please email info@ourmapua.org.
Submitted by: Tim Hawthorne, MDCA Social Media Manager
Be a Framer of the MDCA Constitution – Your Comments and Suggestions Wanted
The MDCA is reviewing and updating our Constitution, shown below. Now is your chance to help edit/revise this important document by submitting your comments below or:
• there will be a short session at the close of the main meeting on April 10 for people to discuss, make comments and suggestions;
• and the result of these will be motions for changes to the Constitution being put to the members at the May monthly meeting.
Tell us what you think!
Mapua and Districts Community Association Constitution Draft
4 April 6 2017 Draft of 21/8/2016 Version
1. Name
Mapua and Districts Community Association Incorporated ( the Association)
2. Objectives
To initiate and organise actions that:
a) Promote and foster interest in the social, economic, environmental and cultural life of Mapua and surrounding districts
b) Encourage public discussion on the development of Mapua and districts, commensurate with the preservation of its unique qualities and desired lifestyle of residents
c) Serve as a channel of communication with the Tasman District Council (TDC) and any other statutory or interested organisations, in as much as they may affect those who live in the district
d) Collect and disseminate information on matters pertaining to these objectives and any other matters of interest or concern to the community.
3. Balance Date
The balance date of the Association shall be the 30th June each year
4. Membership
a. Membership is open to any resident or ratepayer in Mapua, Ruby Bay or the surrounding Moutere Hills district
b. There is no limit to the number of members
c. A register of current members including name, physical address and original date of enrolment will be kept in accordance with the rules of Incorporated Societies
d. An annual fee is required and will be fixed for each year at the Annual General Meeting and is due payable on July 1st
e. In the event that the fee is not paid by August 20th the membership will be terminated
f. Payment of the fee shall entitle a member to vote until the end of the AGM
g. New members may join at any time; however, the annual fee cannot be paid pro rata
h. Any member may resign from the Association by giving notice in writing to the Secretary
5. Officers
a. The Officers including Chairperson (Chair), Vice Chairperson, Secretary , Treasurer shall be elected at the Annual General Meeting and shall serve as part of the Association’s Executive Committee
b. The Officers shall be financial members
6. Chairperson
a. Chairperson shall act impartially in overseeing and facilitating the affairs and business of the Association
b. In the Chairperson’s absence, the Vice Chairperson shall preside at all meetings. In the event of a tied vote, the Chairperson may have the deciding vote.
c. No Chairperson shall serve for more than three consecutive yearly terms as a Chairperson – still required? Was debated at Exec. Potential for further debate
7. Secretary
a. The Secretary shall record the minutes of all meetings. These minutes, when confirmed by the next such meeting and signed by the Chairperson ,shall be the official record of that meeting.
b. The Secretary shall deal with and answer correspondence, distribute General Meeting minutes and agenda, and perform such other duties as may be required by the Executive.
c. Minutes of Executive or Subcommittee meetings that involve matters as identified in 11e shall generally not be made available to members or the public.
d. The Secretary shall send the minutes if the sixth year preceding to The Nelson Provincial Museum at Isel park. Do we actually do this? Need to rewrite based on Mary’s letter to Museum
8. Treasurer
a. All monies received shall be paid to the credit of the Associations bank account(s) and all accounts approved by the Executive for payment shall be paid in a timely manner.
b. The Executive shall approve three Officers as authorised signatories to the bank accounts. Two signatures / authorisations will be required for all payments.
c. All payments to be made on behalf on the MDCA will be approved at either the Exec or public meeting
d. The Treasurer shall present a statement of the status of the bank account at the monthly General Meeting.
e. The treasurer will maintain and manage the membership list
f. The Treasurer shall present an annual reviewed statement of accounts showing receipts and payments and the Associations financial position at the Annual General Meeting.
9. Social Media Manager
a. A Social Media Manager will be appointed by the Exec
b. They will be a financial member
c. The Social Media Manager is responsible for the management of the MDCA website, MDCA Facebook page and other internet communications
d. The Social Media Manager all members of the Exec must abide by rules Final Protocols and Guidelines for Managing MDCA Facebook as written by Exec and approved at a General meeting
10. Executive Committee
a. The Executive Committee (Executive) shall consist of the Officers and not less than four nor more than seven financial members of the Association elected at the Annual General Meeting.
b. The Executive shall manage the affairs of the Association in the best interests of the membership in accordance with the Objectives ( Section 2 a-d)
c. Any Officer or other member of the Executive may be removed for behaviour that is not in accordance with the Objectives of the Association. Removal shall be by resolution at a General Meeting (for which prior written notice was given in the notice of meeting) and which is passed by a two thirds majority of those present and voting. Should a motion for removal pass ,it will then be subject to the right of appeal within 62 days of the General Meeting
d. The Executive shall have the responsibility to fill any vacancy occurring on the Executive or subcommittees.
e. In the event of resignation or incapacitation of the Chairperson, a nominated member of the Exec shall serve until the next Annual General meeting.
f. Meetings of the Executive shall he held at least monthly
g. Four members shall form a quorum at the Executive meeting.
h. Executive members shall remain in office until the appointments or election of their successors
i. The Executive may review the standing of any Executive member who fails to attend four consecutive meetings (Executive and General) without notification.
11. Subcommittees
a. The association may form Subcommittees to address specific community issues
b. Subcommittees shall be formed from interested Association members and from individuals who, in the opinion of the members, have the skills, attributes, or knowledge that will assist the work of the subcommittee
c. Subcommittees shall consist of no less than 3 or more than five members one of whom shall be the Subcommittee Leader
d. Chairperson shall be an Ex-officio member of all Subcommittees
e. Each Subcommittee shall actively pursue resolution of the community issue with which it is charged and makes recommendations to the Association.
f. Subcommittee Leader shall furnish regular reports to the Association.
g. A subcommittee is subject in all things to the control of the Association that formed it, and must carry out general and specific directions of the Association given in relation to the subcommittee or its affairs
h. A Subcommittee is, unless the Association resolves otherwise, deemed to be discharged on the coming into office of the new Executive. Does this need to be reworded as discussion with Devin at last Exec – subcommittees are disbanded at AGM and have to be reconvened. Maybe all subcommittees need to be listed at AGM
i. Or Subcommittees are dissolved by the Exec when they have fulfilled their remit
12. General Meetings
a. General Meetings will be held monthly February to December (at the Mapua Hall) and will be open to public participation.
b. Meetings shall be conducted in a productive, enjoyable and inclusive manner.
c. Three members of the Executive plus four members of the Association shall form a quorum at the Special or General Meeting.
d. Special General Meetings may be called by the Executive, or by a written request to the Secretary signed by not less than a quarter of the Association’s financial members.
e. The Executive reserves the right to go into closed Executive committee over matters it deems may:
i. concern confidentiality and the security of privileged information.
ii. concern the incurring of financial liability
iii. make the Association liable to legal proceedings
iv. be contrary to the aims and objects of the Association
f. The Association will not be bound to take any action which may be required by the passing of a resolution in a General Meeting that may:
i. involve it in financial liability
ii. cause it be liable to legal proceedings
iii. be deemed to be contrary to the aims and objects of the Association
g. The publication Members’ Meetings by Mark von Dadelszen shall be adopted as the definitive authority for meetings and meeting procedure for guidance where problems arise. A copy of Member’s Meetings will be kept by the Executive at the Moutere Hills Memorial Library for the benefit of all Association members and interested public
13. Annual General Meeting
a. The Annual General Meeting (AGM)of the Association shall be held immediately prior to the August General meeting. Motion on Notice must be in writing and in the hands of the Secretary at least 14 days prior to the date of the AGM
b. At least 7 clear days before the AGM the secretary shall send to all members written (or email) notice of the meeting including the Chairperson’s annual report, statement of accounts, list of current financial members and motions to be considered including:
i. Nominations for Officers and Executive Members
ii. Honorarium to be paid
iii. Amount of annual fee
iv. Appointment of a qualified person to review the Association’s books
v. Motions on notice and the Executive recommendations relating to matters of Association governance
c. Three members of the Executive plus seven members of the Association shall form a quorum at the AGM
14. Indemnity of Officers
The Officers, Executive and Subcommittee members of the Association shall be indemnified from and against all losses and expenses incurred by them in or about the discharge of their respective duties, except where such loss or expense arises by reason of those Officers’, Executive or Subcommittee members’ own wilful neglect or negligence
15. Personal Pecuniary Profit
a. No member or Officer (or person associated with a member or Officer) of the Association shall derive any income, benefit or advantage from the Association or materially influence the payment of any such income benefit or advantage.
b. Except where that income, benefit or advantage is derived from
i. Professional services rendered to the Association and charged at no greater than current market rates
ii. Interest on money loaned to the Association at no greater than current market rates
16. Distribution of Assets on Winding Up
The assets of the Association shall on winding up, be distributed in a manner decided at a General meeting convened for that purpose . No member or members shall derive any pecuniary gain from such winding up.
17. Alterations to the Constitution
The Constitution and Rules of the Association shall be in accordance with the Rules of the Registrar of Incorporated Societies’ and may be altered, rescinded or added to by a resolution passed by two thirds of the votes cast by financial members present at a General meeting.
No addition or alteration of the following clauses :
• Clause2 – objectives
• Clause 14-the personal pecuniary profit clause
• clause 15-the distribution of assets on winding up
shall be binding without the approval of the Inland Revenue Department
18. The Common Seal
The Common Seal of the Association shall be held in the custody of the Executive used by the Chairperson only in the execution of documents in accordance with the Constitution.
MDCA’s New Membership Brochure
TDC Mayor and Staff Present 2017-18 Annual Plan
97% of Tasman District residents will see their rates decrease or increase no more than $2 per week in the upcoming financial year (July 17 – June 18). That’s the good news delivered by Mayor Kempthorne at the Mapua and Districts Community Association’s March 13 meeting. Along with TDC councillors King, McNamara & Turley, CEO Lindsay McKenzie and seven executive staff members, Kempthorne praised the TDC for a significant turnaround in the TDC’s financial position from just 3 years ago. Rates on average will increase only .63% as revenue increases from $110 to $114 million and debt will decrease by $35.1 million from previous forecasts. Better results are due to decrease in interest rates, better controlled spending and tighter management.
The TDC wants to hear your views about the 2017-18 budget and the Long Term Plan (2015-25). What are the key issues the Council needs to address over the next 10 years and how should they should address them? Are there projects or improved services you would like them to consider in the future? Should the focus remain on financial prudence in the form of low rates increases (<3%) and reduced debt levels? Are there things the TDC could do better, or more or less of in the future? Review the Budgets and Plans at: http://www.tasman.govt.nz/policy/public-consultation/ . Then submit your feedback at: http://www.tasman.govt.nz/policy/public-consultation/make-a-submission/ .
In other business at the MDCA March meeting, Rob Smith, Goundwater Scientist for Tasman, indicated his team will be drilling a 400 meter bore in Mapua in April or May for monitoring water quality, levels, conductivity and pressure changes. TDC has 40 such metering bores in the District.
Bus services from Motueka and Mapua were suggested, to link in with a proposed bus service (already under discussion) from Wakefield to Nelson. The idea of a park and ride facility in Richmond was also put forward. Engineering Services Manager Richard Kirby stated the proposal could be added to the bus services discussion at the next regional transport committee meeting.
Sharon Flood, TDC Strategic Planning Manager, stated the Mapua Waterfront Survey results will be available on the TDC website from Monday, March 20; search for “Full Council Meetings” at the TDC web site, then click on the year “2017” and the latest agenda and meeting notes link.
Jamie McPherson, TDC Transportation Manager, updated current local projects: the Higgs Road footpath design has been completed from Mapua Drive to Lionel Place as has the design for the crosswalk at the intersection of Mapua Drive and Aranui Road; 6 new street lights will be installed at the wharf end of Aranui Road; and the footpath along Seaton Valley Road has been delayed until the 2017-18 year. A Higgs Road resident requested a directional sign to Mapua be placed at the Mapua Drive roundabout, directing traffic down Mapua Drive to Aranui Road so as to reduce Higgs Road traffic; Jamie thought the suggestion had merit.
Mike Schuer, TDC Utilities Manager, mentioned on-going plans to upgrade Mapua’s water system which is aging and experiencing breaks on a regular basis while the wastewater pump is inefficient and needs upgrading.
David Mitchell queried whether the MDCA was planning a collective submission regarding the TDC Long Term Plan. When Elena Meredith, MDCA Chair, asked the meeting for an opinion, it was agreed to discuss and formulate such a submission at the April MDCA meeting.
The MDCA’s April meeting will be Monday, 10 April, 7 PM at Mapua Hall. All are welcome. membership is just $5 and can be paid at the door. If you have comments, please email us at info@ourmapua.org or post your comments at our Facebook page – “Mapua Community Association.”
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